May 2024 LLD Meeting Minutes

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Owners LLD Meeting Minutes - May 2, 2024

Call to Order – Scott Behiel: Called to order at 2:01

Approval of Previous Minutes: Approved

Financial – Dan: Budget submitted to COA, about $100k in reserves.

Landscaping - Steve W :

Issues with woodchips – we have too many, Steve W has plan to use all of it over next 2-3 months.

Also, big pile is smoking, fire marshal asked us to move it and split into smaller piles nearer project

sites. We need to rent something to move it.

Action: Steve W will take care of this before next meeting.

Weed control issues: Multiple comments, CLAD has done 3 treatments, rain has been a problem.

Action: Additional treatments will be made, Steve will inquire about the products being used for this.

Hand weeding of areas where grasses and weeds have grown into the planted areas will be done as

well, no timeline provided for this.

Pruning of Crepe Myrtles: Response to resident complaints (they aren’t being pruned as in the past)

from CLAD: pruning them isn’t recommended by arborists, ours have probably been over-pruned, and

we won’t continue to over-prune them. Will try to post info on our site about this.

Action: Steve W to provide Bill with documents to post or link to on website.

Planter restoration: Was not a top priority, and CLAD was not aware it was their responsibility. This is

clarified and a plan is in place to prune, weed, and replace shrubs as necessary. Also plan to

renovate planters near Greenhorn and Smith Flat. Restoration quote of $21.85k for entire job,

inclusive of labor, materials, replacement of irrigation system. Will break up the bid because the new

irrigation is separate, the rest is maintenance that is part of the CLAD contract. This plan was

approved.

New CLAD foreman, Todd. They are here 3 times a week, Steve W meets with them at least once a

week for guidance and status review.

Lots of weeds to be trimmed in many LLD areas, including some that were cleared last year. Will

become much more active now that rains are diminishing.

Electrical – Jim: Entrance lights/pedestals have been repaired and are now working.

Light poles: Lots of various colors and conditions in existing. On site fix is $2300/pole, if done in

groups of 5 it would be $1900/pole. Extra poles are supposed to be around, but haven’t yet been

found. If found they could be taken offsite and restored there, then take another set. This may not be

savings due to uninstall/reinstall costs and need for electrical work. Discussion about doing the 10

worst rusting ones each year for at least 3 years. Some discussion of scope, since original polling of

people did not support replacing these. However, we aren’t going to replace them – that is

prohibitively expensive. Maintenance of lighting does seem our responsibility.Action: Dan will discuss with COA whether we should start this year or defer to later years. Jim will

get a quote for a batch of 10 or so.

Action: Jim will check into restoring/creating the signs for The Seasons, requested by residents in

that area.

Water – Scott: Jim and Scott report that the COA and GHC have been notified about

our goal to have water flowing through the pond. No responses except to acknowledge what we’ve

requested based on the original 404. Lots of interest in the committee to do cleanup around the big

pond boundaries, and see if there is any response from COA or anyone else.

Actions: Steve W will get a quote to have the big masticator in to do the clearing. Scott will work to

get an update from Horizon, maybe a quote to update their report.

Sidewalks – Ray: Areas in most need of repair have been identified, there are eight

of them. All but 2 can be repaired by grinding down high spots. Price is $2100 to repair all of them.

This proposal was approved.

Action: Ray will schedule this work with the contractor asap.

Communications – Bill: See report.

Historical - Steve A: Items deferred due to Steve’s absence due to illness.

Governance – Peter: Nothing new to report.

Legal – Scott: See below.

New Business

- LLD – Gallery Interfaces: Gallery person did not attend. Steve W provided to him the

context of issues that were brought up by previous HOA president, mostly about lot line boundary

misunderstandings. Steve showed the previous HOA president the plot map for the development

showing their lots extending down to Greenhorn Creek road. We’ll update the new HOA president

about this when we can meet him.

- Trish Ford’s Trees: Scott says COA is handling. We should not respond to this when

residents inquire, just refer them to COA. We are not currently cited in the lawsuit and the

city would like it to stay that way. We concur, and whenever anyone on the LLD Committee

is contacted about this we will defer to COA.

- Action Log Process: Deferred discussion of this topic to next meeting.

Adjourned at 3:30.